Title: Executive Assistant to the VP, Growth & Data Analytics

Employee Classification: AH - Administrative Non-Exempt

Pay Grade: AH 03

Division: Enrollment Management

Subdivision: Adm Internal Oper

Department: Enrollment Management

Campus Location: Main Campus

General Summary

The Executive Assistant to the Vice President of Growth & Data Analytics is a strategic partner to the Vice President and the division's leadership team. The position manages the Office of the Vice President, keeps the division's priorities and commitments on track, and makes sure the Vice President is prepared, informed, and focused on the work that matters most.
Approximately 75% of the role is dedicated to strategic support, project coordination, reporting, and division operations, and approximately 25% to executive administrative support. The Executive Assistant works across the division's units, including Admissions, Enrollment Management Technology and Communications, Student Success Services (Financial Aid, Veteran Services, and the EMU Solutions Center), Strategic Enrollment Planning, and Decision Support Services, and serves as a liaison to the Office of the President, Human Resources, Finance, and external partners.

Principal Duties and Responsibilities

A. Office of the Vice President (approximately 25%)

Manage the Vice President's calendar strategically, setting priorities, protecting time for key initiatives, and coordinating complex meetings with internal and external leaders.

Prepare briefing materials, talking points, and pre-reads for meetings with the President, the President's Cabinet, the Board of Regents, and community partners.

Draft and edit correspondence, division messages, and documents on behalf of the Vice President.

Coordinate travel and expense reporting.

Handle confidential personnel, restructuring, and student matters with discretion and sound judgment.
B. Strategic Support and Project Coordination

Track action items, deadlines, and commitments across the division's directors and follow up to ensure completion.

Coordinate milestones for division priorities, including the Strategic Enrollment Management plan, the EMU Solutions Center, and recruitment and yield initiatives.

Plan and staff the division leadership meeting, including agendas, minutes, decisions, and follow-through.

Represent the Office of the Vice President on committees and project teams as assigned.

C. Data, Reporting and Performance

Coordinate the Vice President's weekly KPI update and the division scorecard, collecting data from units and working with Decision Support Services.

Build presentations, reports, and dashboards that turn enrollment and performance data into clear messages for senior leaders.

Use Slate, Banner, Tableau, and AI-enabled tools to produce timely summaries and reports.

D. Division Operations and Budget

Oversee budget tracking, invoice payments, reconciliation, and expenditure forecasting for the Office of the Vice President and assigned units, and prepare regular budget reports.

Coordinate vendor and consultant contracts, ensuring they are reviewed and executed in line with University policy.

Coordinate onboarding and offboarding, track performance evaluation timelines, and plan staff meetings and professional development for the division.

Coordinate logistics for strategic events, including visits with K-12, community college, and community partners.

Hire, train, and supervise student employees who support front-office and general administrative tasks.

Perform other related duties as assigned.

Minimum Qualifications:

Bachelor's degree from an accredited institution.

Five or more years of progressively responsible experience supporting a senior executive, preferably in higher education.

Demonstrated experience coordinating projects, tracking deliverables, and following through across multiple teams.

Strong Excel and PowerPoint skills, with the ability to organize and present data clearly.

Proven ability to handle confidential information with discretion.

Excellent writing, organizational, and communication skills.

Preferred Qualifications:

Master's degree.

Experience in enrollment management, admissions, financial aid, or student services.

Experience with Slate, Banner, Concur, Tableau, or Power BI.

Budget management experience in a public university setting.

Project management or administrative professional certification (for example, PMP, CAPM, or CAP).

Experience using AI tools to improve productivity and reporting.

Special Instructions:

This is a full-time, onsite position. Not remote.

Rate of pay: $24.18-$28.99 commensurate with qualifications and experience.

Appointment Percentage:

100%

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