Aimed at fostering the next generation of college graduates, CSUF Educational Talent Search (ETS) partners with six (6) high schools in the Anaheim Union High School District to provide services to students. This discretionary federal grant program is designed to increase the number of low-income students who are prepared to enter and succeed in postsecondary education.

CSUF Educational Talent Search provides tailored academic advisement, academic support, and college access programming for students to ensure that they are provided with the highest-quality opportunities to be successful in college. CSUF has two Talent Search grants that are funded to serve a total of 1,110 students. One grant serves 600 participants annually from three high schools: Anaheim, Katella, and Magnolia high schools. The second grant serves 510 students from Loara, Savanna, and Western high schools.

Under the supervision of the Educational Talent Search Director, the Program Assistant provides clerical and operational support. The Program Assistant provides front desk coverage, schedules, processes student records, and maintains student database. Generates and communicates with campus and community partners. Plans, coordinates, and provides administrative support for special events and programs in collaboration with community agencies and with individuals across the campus. Participates in the writing and editing of procedural manuals and provides direction to office staff. Provides support to the Academic Coordinators and Director on special projects and special events as needed

*Please be aware that funding for this position is awarded through a Grant/Contract over a specified period. Employment for this position beyond current Grant/Contract funding is contingent upon continued funding.

Essential Duties

• Assists with program coordination, such as college visits, cultural activities, field trips, and components of summer programs.
• Assists with student programs and special events, including registration, and logistical support of the day of the event.
• Provides budget support, including monitoring the budget, submitting check requisitions, purchasing, travel, etc.
• Responsible for the day-to-day office needs and has a strong knowledge of office procedures and practices.
• Provides administrative support with data entry, processing of new hire paperwork for student workers, managing the database and files of participant information, and maintenance of records for the office.
• Responsibly handles and manages sensitive data and information.
• Provides administrative support with the development and completion of projects, reviews reports, organizes and plans activities under the direction of the Director of Educational Talent Search.
• Assists in completing periodic updates on project activities and progress.
• Assists in the tracking of program alumni and alumnae.
• Composes correspondence, proofreads, and edits draft documents.
• Monitors and updates department web page and social media outlets.
• Coordinates translation of project materials into Spanish.
• Serves as a liaison between ETS and members of the campus, the community, schools, students, and parents. Has strong interpersonal and customer service skills needed to interact successfully with a diverse community of students, parents, school partners, and coworkers over the telephone, by email, and in person.
• Establishes and maintains effective working relationships with the campus, community, and corporate entities.
• Other duties as assigned.

Qualifications

• Minimum three (3) years of experience in general office, clerical or secretarial work.
• Ability to learn, identify, and independently interpret and apply a variety of complex policies and procedures.
• Excellent interpersonal, customer service skills in order to interact successfully with a diverse community of students, parents, school partners, and coworkers over the telephone, by email, and in person.
• Skilled ability to use Microsoft Office software, including Outlook.
• Ability to take initiative, complete work independently and on deadline.
• Experience overcoming barriers similar to those confronting project participants.
• Demonstrated ability to work with accuracy and reliability in managing details and confidential data.
• Excellent written and oral communication skills. Demonstrated ability to prepare and draft correspondence. Thorough knowledge of English grammar, punctuation, and spelling.
• Self-motivated with the ability to multitask in a fast-paced, complex environment.
• Demonstrated ability to plan, prioritize, organize, and work efficiently.
• Experience working with databases, spreadsheets, and other related documents.
• Experience monitoring budgets.

SKILLS AND ABILITIES:

• Ability to speak and write in Spanish, desired.
• Demonstrates proficiency in written and spoken English.
• Experience monitoring budgets,
• Demonstrated coordination and interpersonal skills.
• Ability to speak in public and represent Educational Talent Search.
• Demonstrated organizational, time management, coordination, and multi-tasking skills

EDUCATION:

• Minimum High School diploma or equivalent.
• Bachelors degree from an accredited four-year college or university preferred.

PHYSICAL DEMANDS:

Prolonged sitting in front of computer. Walking, talking, hearing, pulling, bending, may carry 10-25 pounds of objects/material, not exposed to extreme noise level, use hands to finger, handle, or feel, reach with hands or arms, stoop, kneel, taste or smell.

BENEFITS:

Health, dental, vision, life, health care flex plan, LTD, vacation, sick leave, holiday, credit union, tuition reimbursement and retirement plan with company match. All benefits will be administered according to policies and/or procedures.

APPLICATION PROCEDURE:

CSU Fullerton, Auxiliary Services Corporation (ASC) is an Equal Opportunity/Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.

ASC offers comprehensive benefits based on employment classification. To learn more about ASC's benefits please view the information here.