Description

Job Summary

Reporting to the Township Manager, but under the direct supervision of the Deputy Clerk, the Clerk’s Assistant is responsible for a variety of clerical assignments, including but not limited to, customer service, assisting with FOIA’s, social media, record retention, and elections. The Clerk’s Assistant will also be a liaison between select board and commission members as necessary. As a smaller community, this position requires that an interested candidate be willing to cross-train in all departments as necessary. 

Work Hours
Normal work hours are generally Monday through Friday, 8:00 AM – 4:30 PM. This position requires some weekend and evening hours.  During election cycles, this position requires mandatory overtime, working with the team to cover evenings and weekends preceding the election, and working election day in its entirety.

Duties & Responsibilities

Answering phone and assisting all departments at the front counter.
Serves as back-up to the Treasury Department, receiving tax payments and issuing tax bills, issuing dog licenses, and assisting with building department payments.
Serve as contact for boards and commissions; post agendas, prepare minutes, and handle publications.
Serving as contact for social media requests and website updates.
Assist with Freedom of Information Act (FOIA) requests and record management.
Assist with all aspects of elections.
Provides notary service as outlined under the Michigan Notary Public Act.
Composes routine correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
Provides back-up to the Election and Records Assistant.
Provides back-up to the Administrative Assistant for solicitors’ licenses and supply ordering.

Requirements

Knowledge, Skills, & Qualifications

Strong proficiency in computers and office technology, including but not limited to MS Office applications, and social media platforms.
Demonstrated history of completing tasks, assignments, and projects in a timely and efficient manner.
Self-motivation and attention to detail.
Strong organizational and communication (written and oral) skills.
Professionalism to interact with elected officials, the public, and other departments. 
Valid Michigan Driver’s License and satisfactory driving record.
Notary Public
 

Experience & Education

Minimum five years in a customer service setting or comparable.
Associate's degree preferred.
Knowledge of state election law is strongly preferred.
Demonstrated ability to work with minimal supervision.
One year or more in a municipal office preferred.
Qualified Voter File certification, or willingness to attain within three months of employment.
 

Physical Requirements

This position primarily involves work in an office environment. While performing the duties of this job, the employee is regularly required to:

Remain in a stationary position for extended periods of time, operate a computer and other standard office equipment, and communicate effectively with staff and the public.
Move about the office to access files, supplies, and attend meetings.
Occasionally bend, reach, kneel, or climb a step stool to retrieve or store materials.
Lift, carry, and move items weighing up to 50 pounds, particularly during election periods when transporting election equipment and supplies may be required.
Travel to other locations for training, meetings, or election-related duties as needed.
Ability to perform the essential functions of the position with or without reasonable accommodation.